Contents
Background
Councils are committed to working with their contractors to keep everyone safe and healthy. They do this by maintaining positive partnerships through consultation, cooperation and coordination. Our organisation follows the WorksafeNZ guidance on how PCBUs should work together, which includes the following requirements:
Scoping of the required works:
Councils will work with contractors to understand what work needs to be done and where, and to share information about what hazards and risks will be involved.
Pre-qualification of contractors:
Kawerau District Council accept health and safety pre-qualification from two suppliers:
Applying:
Both processes require contractors and sub-contractors who carry out services for councils to apply to become pre-qualified.
If these expire in the system, councils may not allow you to carry out work for them until renewals are received.
The application is simple to follow for both SHE and Tōtika, there are guides and resources for what you need to have prepared before you start the questionnaire.
This will make the process quick and easy while still ensuring compliance is met and evidence is submitted.
Please follow the steps on the website to get started and become pre-qualified.
Please note: contractors and sub-contractors only have to be pre-qualified by one supplier, either SHE or Tōtika.
Monitoring:
Subject to the risk and length of the work, council contract managers will undertake monitoring during the duration of the contract. This could include site visits and inspections, pre-start meetings and site handover, inductions, and project updates.
Post-contract review:
Councils will do a post-contract review of how the contract went, including an assessment of health and safety.
The Worksafe guide can be found on their website here: WorkSafe Guide - PCBU's working together: advice when contracting
Contractor Health and Safety Pre-Qualification Scheme
Waikato and Bay of Plenty Councils have teamed up with SHE Pre-Qual Ltd to streamline the Health & Safety pre-qualification process. The system will be made available to all Councils throughout New Zealand to pre-qualify contractors. This will ensure Councils are using contractors who operate with effective health and safety management systems and are holding current and relevant insurances.
This system will help us meet our responsibilities to ensure that contractors, working for or on Council assets and/or supplying services, have effective health and safety management systems to prevent harm to people and the environment, or damage to property.
Benefits to contractors include:
- An easier system that will enable contractors to be pre-qualified for multiple Councils through the one process.
- Improved relationships between contractors and Councils; and
- Contributing to the WorkSafe New Zealand’s 2018 - 2022 Statement of Intent strategy to reduce injuries by 25% by 2020
This process requires contractors who carry out services for participating Councils, to apply to become pre-qualified every two years. Should these expire in the system, Councils will not allow you to carry out work for them until renewals are received.
The application process is simple to follow, with recognition for those who have Health & Safety accreditations.
Fees (paid online) are:
| Number of Employees | No. of insurances included | 2 Year Cost (GST exclusive) |
|---|---|---|
| Small (fewer than 5 employees | Unlimited | $280 |
| Medium (5-24 employees) | Unlimited | $525 |
| Large (25 and more employees) | Unlimited | $1025 |
Insurance renewals are $25 per insurance type per year (excl GST).
As contractors become pre-qualified, their company/industry details become accessible on a Contractor Pre-Qualification database. This provides visibility to contractors and Council staff to identify who is approved, assisting with the tendering process and Council procurement. This database can also be used by contractors to determine if a sub-contractor they are considering using is pre-qualified with Councils.
Please direct all your enquiries to nzsupport@sheprequal.co.nz
Note: Please ensure you have an email address before starting your application, as this is needed to complete the process.
Tip: Consider setting up a folder on your desktop to save all evidence required to enable easy uploading into the application.
Frequently asked questions - (PDF, 161 kB)
The following two documents have questions that will assist you to prepare for Pre-Qualification
- Pre-Qualification questions - (PDF 330 kB)
- Sole Trader Pre-Qualification questions - (PDF 329 kB)
Begin your application to join the SHE Pre-Qualification Scheme » (This link opens in a new window.)
